Papa Bear Members

*Take, Edit, & Post Pictures (Free) *Take, Edit, & Post 3D Virtual Tours (Free) *Take, Edit & Post Drone Pictures (Free) *Setup your property on all websites (BT Website, Vrbo, Homeaway, AirBnb, Etc.) *Book Reservations *Handle all calls *Handle all guest issues (by phone / in person) *Create & display all cabin instructions *Schedule & be present for repairs *Yearly / Monthly inventory & maintenance inspections *Promote your cabin on social media sites *Shop for items you need (you only pay the cost of the items) *Coordinate activities for guest *Reply to guest reviews *Provide our own cleaning company “Grime Evictors” *Provide guests with starter pack (toilet paper, paper towels, soap, etc..) *We provide standard light bulbs, batteries and air filters at no additional charge to you.

In the rental business success is measured by rental frequency and income.. Advertisement is the key in both! Bear Tootin has went above and beyond to make sure your property is well seen and known. Below are the listing sites your cabin will be advertised on: *VRBO/Homeaway (this is the ONLY one you pay for $499 a year) *AirBnB *Trip Advisor *Flipkey *Holiday Letting *HouseTrip *Red Awning *Booking.com *Vacation Home Rentals *For Getaway.com *Hotels.com *Agoda *Perplaces.com *Travel Pro Rentals *Trivago *Expedia *Tripz *Facebook *Instagram *Pinterest *Travelocity *Cheap Tickets *Orbitz *Kayak

We do not have a maximum amount of nights that you can stay. It is your property and we feel that you should be able to enjoy it when you please. The only fee we require the owner to pay is the cleaning fee (if we clean it). Bear Tootin Cleans: Two cleaning fee options $65 - if one bedroom and bathroom is used Full price (what the guest pays) if any more is used Owner Cleans: You do have the option to clean it yourself. However, if the guest complains about cleaning issues, the owner is responsible to refund the cleaning fee or pay the cleaners to go back and clean it.

*When we first take on a new cabin, we carefully inspect to see if a deep clean is necessary prior to renting so that we can get the cabin up to our strict standards. *Different areas in the mountains get dustier than others. If you or we feel it is necessary to perform another deep clean, or partial deep clean, we will agree upon a price at that time.

*After each guest the hot tub will be tested, cleaned, and the necessary chemicals added. *The owner never has to pay for the hot tub service after the guest leaves. This cost is included in the cleaning fee that the guests pay. *If there is something electrical or internal wrong with the hot tub, upon your approval, we have several independent contractors we can send to repair or diagnose the problem.

*Each owner can choose their own lawn care provider but if you do not have one in mind, we can recommend one for you. *They will put your cabin on a schedule & you will pay them directly.

*Each owner can choose their own pest control provider but if you do not have one in mind, we can recommend one for you. *They will put your cabin on a schedule & you will pay them directly. *The companies we deal with, will give you a better rate for being with Bear Tootin. The packages range from $25-$45 (We highly recommend the $45 package. It covers bed bug treatments which can easily cost several thousands)

Bear Tootin has come up with a new “damage fee” to benefit us both called "Vacay Protection". The guest will pay a non-refundable damage fee per reservation. This money will be held by Bear Tootin to be used to replace broken or damaged items by the guest. Bear Tootin will cover up to $1500 per reservation. The owner will still be responsible to replace major wear & tear items, repairs or breakdowns. We put this fee in place as a protection plan for you. We do not want to have to bother you for every little pool tip or coffee pot that gets broken. We will simply purchase and replace damaged items. Please see the “Vacay Protection” sheet for more details.

This cost is included in the cleaning fee the guest pays per reservation. We buy our supplies from A&W Supply to make sure we get top quality products. This keeps the guests happy & helps in eliminating guest complaints. We provide a starter pack of: toilet paper / paper towels / bar soap (for each shower) / liquid dish soap / dishwasher powder / trash bags / laundry powder. Since we don’t have the convenience of being in close quarters like a hotel, if the guest runs out, it is up to them to buy more.

*For guest that book directly through us or VRBO: *other listing sites have their own listing guideline and cancellation policies that we have no control over. We have to abide by these guidelines in order to advertise on their sites.

This allows guests to cancel their reservation for any reason up to 7 days prior to check in and receive a full refund (minus the vacay protection fee). This will encourage guests to book without hesitation, leading to more reservations and revenue. It also benefits you, as the owner, because if we fail to rebook the dates that the guests cancel, we will pay you ½ of your 80% on that reservation.

Reviews are extremely important! All reviews that are posted online by a guest, cannot be changed or removed. Just like anything else, you will get the good with the bad. This is always kept in the back of our minds, so everything that we do we try to do A++. We respond to all reviews that get posted. If any issue has been brought to our attention thru reviews, we make necessary work orders or pass suggestions on to you.

In our personal opinion, we would prefer not to have a contact that binds you to continue renting with our company. We do not want our owners to feel like they are “trapped” with us. We want to earn your trust each day! We are taking on a big responsibility by managing your property. If you feel we are not providing the best service, or if you feel another rental company can suit your needs better, we want you to be free to make the best decision for your investment. The only agreement that we have states what we are responsible for and what you, the owner are responsible for in this relationship.

Because we pay you, we send you a 1099 at the end of the year.

1st: Find out from your current rental company how many days notice they require. (Usually 30 days but there are some that require longer.) 2nd: Once you have a final date with your current rental company you will notify us. We will start scheduling when to post your cabin, take pictures, inspections, etc. 3rd: We can list your cabin online as soon as the current rental company has formal notification.This way we can start booking dates for the future (we’ll block your cabin off online until your official start day with us) which means you’ll start getting money from us before you even leave the other company.

1st: If buying, the transaction should be completely closed before we can post online. 2nd: We will schedule inspection & inventory 3rd: We will let you know the requirements for your cabin to be a rental and make suggestions of how to make it more successful. 4th: Schedule pictures and cleaning. 5th: Get your cabin posted online to start booking reservations.